87 Minutes
of the meeting held on 5 April 2004
The minutes of the meeting were agreed and signed as a true record.
88 Appointment
of Standing Committees
a) Recreation Ground – All cllrs, except Mrs Chandler and Mr King
Chairman – To be agreed at the Recreation Ground Committee Meeting
to be held on 7 June. Annual Inspection to take place on Monday 24th
May at 7.30pm.
b) Footpaths – Mrs Chandler, Mr Foat, Miss Bennetts, Mrs Ovenden,
Mr Gregory
Chairman – Mrs Chandler
c) Finance – All cllrs
d) Planning – All cllrs
89 Appointment
of Representatives on Independent Committees
a) Ash Village Hall – there were no volunteers
b) Westmarsh Village Hall –Mr Pratt agreed to continue
c) Ash Sports Pavilion – Miss Bennetts agreed to continue
d) Village Transport Rep – Mr Whitburn agreed to continue
90 Appointment
of Representatives to the Kent Association of Parish Councils
Mr Whitburn and Miss Bennetts agreed to continue representing the council.
91 Representation on Other Bodies
a) Cartwright and Kelsey Charity Trustee (Mr Foat was reappointed Feb
02)
b) Cartwright and Kelsey School Governor (Mrs Chandler since 2001)
c) Ash United Charities (Chris Burnside reappointed Oct 02 and Susan
Johnson appointed Apr 02)
92 Forthcoming
Meeting dates
Monday 7th June – including Rec
Monday 5th July
Monday 2nd August – including Rec
Monday 6th September
Monday 4th October – including Rec
Monday 1st November
Monday 8th November – Finance Committee
Monday 6th December – including Rec
Monday 10th January 05
Monday 7th February – including Rec
Monday 7th March
Monday 4th April – including Rec
Tuesday 26th April – Annual Parish Meeting
Monday 9th May
93 Supervision
of Environmental Assistant
Mr Foat agreed to continue supervising Mr Wilkinson.
94 Declarations
of Interest
Cllrs were invited to declare items on the agenda in which they have
a prejudicial personal interest,
But none were declared.
95 Matters
arising from the minutes of the last meetings
i) Government Office for the South East – Public Consultation
of Proposed changes to the Draft Regional Transport Strategy, including
reasons for the proposed changes for response by 21st May – taken
by Mr Whitburn who reported that comment was unnecessary.
ii) Babtie A2/M2/A249 Route Management Strategy – consultation
document with questionnaire for return by 14 June – taken by Mr
Potts, who is to report to the next meeting.
96 Planning
Considered:
i) South Barn, Brooke Street Farm, Brooke Street – erection of
single storey side extension and detached double garage/store (DOV/04/00511)
– objections are to be sent on the grounds that the garage is
of a disproportionate size and scale to the house.
ii) Barn at Saunders House, Saunders Lane – conversion of barn
for holiday accommodation (DOV/04/00468) – no objections
iii) Bay Tree Cottage, East Street – erection of single storey
rear conservatory extension (DOV/04/00496) – no objections
iv) The Manor House, Weddington – erection of two storey rear
extensions and dormer windows and provision of internal dormer windows,
rebuilding of existing dormer windows on side roofs, new entrance porch
and canopy over rear kitchen door (DOV/04/00471 and DOV/04/072 CONSERV)
– no objections, but a query made as to whether the original porch
is to be moved, as stated but not shown on the drawing.
v) 5 Havelock Place – erection of two storey side extension (DOV/04/00489)
– no objections
vi) Hardens Cottage, Pudding Lane – erection of dormer window
in rear roof plane (DOV/04/00268) – no objections (LISTED consent
already given – see below)
vii) Farm House, Overland Farm, Hoaden – erection of two storey
rear extension (DOV/04/00541) – no objections, but inclusion of
apparently unrelated photos to be queried.
Granted:
i) Hardens Cottage, Pudding Lane – erection of dormer window in
rear roof plane (DOV/04/00269 LISTED)
ii) 29 Glebelands – erection of single storey rear conservatory
extension (DOV/04/00312)
iii) 42 Glebelands – erection of dormer window in rear roof plane
and enlarged dormer window in front roof plane (DOV/04/00320)
iv) Lion Hotel, 60 The Street – display of illuminated fascis
and projecting sign and internal alterations (DOV/04/00167 and DOV/04/00168
LISTED)
v) 16 Chequer Lane – replace flat roofs with pitched roof and
alterations/excavation to access over front garden (DOV/04/00282)
vi) 2 Ship Yard Cottages, Ship Yard – erection of two storey rear
and single storey side extensions (DOV/04/00256)
Refused:
i) The Volunteer PH – erection of a two storey building to provide
2 bedrooms and bathrooms, garage and storage (DOV/04/00133)
ii) 1 Swallow Brook Cottages, Cooper Street – erection of a single
storey rear extension and conservatory (DOV/04/00310)
Treeworks:
To consider:
i) 93 The Street – prune holly tree branches, including those
which are touching telephone wires, and lift crown to allow hedge to
grow (DOV/04/00503 CONSERV) – no objections
Granted:
i) 48 Guilton - Removal of one Leylandii (TC/04/00037/TC)
Misc:
i) 115 New Street – scrap vehicles – DDC Investigation Officer
informs the council that, as a
result of visits made to the site and contact with the owner, these
scrap vehicles have now been emoved and the tenant advised of his responsibilities
under the Planning Acts.
ii) A copy of
a letter sent by Dist Cllr Anne Willshaw to the Enforcement Officer,
regarding regulation of mobile homes was read out.
iii) Housing
Needs Survey:
In response to a letter from Cost Plan, it was agreed that the council
would pass on Cost Plan’s contact details on to parishioners who
request it.
iv) The following
were reported to DDC:
a. Complaints of diesel fumes from plant at the Wimpey site –
this has been referred to Environmental Health
b. A low loader accessing the site from New St on 27.4.04 and tipper
trucks driving along Sandwich Rd, Saunders Lane and New St to access
the site - DDC Officers have spoken to Wimpeys to reinforce that there
should be no access to the site from New Street
c. Work commencing at 7.30am disturbing residents - DDC are not aware
of any time restrictions to working on sites
d. The old animal sanctuary at Moatwell, Moat Lane becoming a dumping
area for old cars and vans – being investigated
e. Mr Whitburn also asked if an archaeological watching brief is being
maintained at the site, but was told it was not
It was also noted
that a car parking area for construction workers private vehicles has
been provided by Wimpeys, but this is also accessed from New Street.
v) A letter forwarded
by Jennifer Shaw from residents of Langdon Avenue complaining about
the works at Sandwich Road was read out and is to be responded to.
vi) A copy of
amended plans for 51 The Street DOV/04/00413 were supplied by DDC for
information (the only difference being that the elevation of the neighbouring
property has been added to the drawing). It is to be pointed out to
DDC that the relevant planning notice was not in place for the required
length of time.
97 Recreation
Ground
i) Pavilion Extension – the clerk reported as to the stage that
the legal procedures for the lease have reached.
ii) Teen shelter
and a kick-wall
A quote for the lighting was considered and it was agreed that a grant
application should be made to assist with the cost of lighting and the
base for the shelter. On a motion proposed by Mr Pratt, seconded by
Mr Potts, it was agreed that the parish council would contribute up
to £500 towards the costs. A letter was signed by Mr Whitburn
giving the clerk permission to act on behalf of the council in making
the grant application.
iii) Vandalism/Insurance
a) A seat at the bottom end was badly vandalised and therefore had to
be removed. As there is already a picnic table in that area it was agreed
not to replace the seat. It was noted that the seats in the recreation
ground were never included in the insurance policy as it had been deemed
as not necessary, but this is to be reconsidered following the Annual
Inspection.
b) A small Silver Birch was also destroyed by vandals. The root was
subsequently removed as it was a trip hazard.
c) General vandalism – The Environment suggested that the gate
at bottom end of should be locked at night and it was agreed to give
it a try.
d) The notice board has also been vandalised and cannot now be opened.
Provision of a new notice board will be considered at November’s
finance meeting.
iv) Disposal
of rubbish
Complaints about the sports clubs leaving bags of litter at the pavilion
following events, was discussed, and it was agreed that it should be
reinforced that clubs are responsible for disposal of their own rubbish.
Consideration is to be given to a suggestion to fence off a secure utility
area at the rear.
v) Toilet block
– water has been reinstated to the cricket square.
vi) Play equipment
– the swings have been repaired but finding an alternative source
for parts for the aerial slide has delayed repairs to that.
vii) Drain at
Burfords Alley – The Environmental Assistant is to carry out repairs
and will be asked to assess whether a wheelchair ramp can be made for
the entrance into the recreation ground from Burfords Alley, following
a parishioner’s request.
viii) A new seat
for play area, as budgeted, is to be ordered following the next meeting.
98 Police
Report and anti-social behaviour strategy
Nothing to report.
99 Parish
Council Property
i) Pound Corner – the hanging baskets are in hand. It was
agreed that the borders should be planted up with prickly plants and
the clerk is to arrange for Plantability to do it.
ii) The Ash and Woodnesborough branch of British Legion were consulted
and they are happy for Ash PC to remove any poppy wreaths at their discretion
in future.
iii) The following proposals were put forward:
a) Installation of a dog bin for the end of Molland Lane – it
was agreed that a bin with a foot pedal will be ordered, if it is established
first that DDC would empty it.
b) Double yellow lines for Queens Road, from the Maples to the Vicarage
– it was agreed that this be given further thought.
c) That The Street and adjoining roads be regularly disinfected for
health reasons – it was agreed that advice be sought from Environmental
Health.
100 Highway Matters
i) It was reported that highway matters of concern at the Annual Parish
Meeting were all reported to KCC Highways.
Mrs Willshaw
sent the council a further copy of the Kent Highway Asset Management
Plan, which gives inspection frequencies etc. as notified at last month’s
meeting.
ii) Also reported
to DDC - 13 Orchard View – lamp post with loose access plate
iii) DDC sent
a copy of their letter of objection to The Licencing Unit regarding
1 Barton Farm Manor Cottage, Westmarsh - an application to be an operating
centre for two commercial vehicles (size of vehicles not specified).
101 KAPC
Parish News no. 300 circulated.
NALC circular received giving revised mileage allowance. Salary increases
not yet notified.
102 Footpaths
i) A request for a handrail at the bottom of footpath EE90A has been
submitted to the Footpaths Officer and he has agreed to see if this
will be possible.
ii) Footpath EE108A, which is impassable because of nettles, is to be
reported to the Footpaths Officer.
iii) A hole that has appeared in the pavement at Millfield will be reported
to DDC.
103 Correspondence
i) The Boundary Committee – re periodic review of Kent County
Council – inviting all those who submitted a representation at
any stage during the review process to participate in their stakeholder
survey. Mr Whitburn explained the proposals.
ii) DDC – Hackney Carriage Dezoning (whereby the whole district
will be classed as one zone for taxis, allowing them to pick up in Dover,
Deal and anywhere else in the district rather than having to stick to
their one area)– views on the proposals to be forwarded by 13
May
iii) DDC Dover District Play Areas Strategy – a letter explaining
about the inspection of play areas in the district, apologising for
not informing parish councils beforehand.
iv) Consultation Document re Proposed Changes to Regional Planning Guidance
for the South East Ashford Growth Area - response by 17 June –
taken by Mr Whitburn
v) KRCC – invitation to the Quarterly Meeting on 21 May at Harrietsham
Village Hall, 10.30am – 4pm
vi) Sandwich Town Action and Rural Revival Initiative – letter
from Cllr Phil Scott offering to meet with the council to discuss Ash
becoming involved. Mr Scott was subsequently invited and attended this
meeting to explain the STARR inititative. Mr Whitburn is to attend the
next meeting as the council’s representative.
vii) KCC – Notice of a Local Board meeting being held 11 May in
the Jury Room at Sandwich Guildhall at 6pm, with such short notice being
given, no cllrs were available to attend.
viii) KM – Veteran Car Run 19 June – the clerk is to find
out the actual route through Ash.
ix) East Kent Coastal NHS Primary Care Trust – Consultation on
Action to Improve Peoples Health - questionnaire for completion by 21st
May
x) Information about the possibility of the school mobile becoming available
for community use one the school is built was received and discussed.
It is to be an agenda item next month. The clerk is to obtain a plan
of a possible site.
xi) A request for dropped kerbs around the village, to make life easier
for disabled and elderly, was received. The council agreed to survey
the village to assess where these could usefully be installed.
xii) Emails were received from a local resident complaining about hedgerow
and grass cutting that has been carried out by DDC too late in the year,
thus disturbing wildlife and damaging botanical species. It will be
forwarded to the Horticultural Officer. Also earlier proposals indicated
hedge planting on the perimeter of the Wimpey site which is not shown
on current plans. This will be queried with the Planning Dept.
Circulated:
i) Stour View Newsletter
ii) Kent Highway Asset Management Plan
iii) The Rural Beat – police newsletter
iv) Kent Trails Newsletter
v) Independent Complaints Advocacy Service (NHS) leaflets
vi) Local Council Review Magazine – copy to each cllr
vii) SERPA Newsletter
viii) Southeast Roadworks and Traffic Information
ix) DDC – copy of letter in response to SRA consultation
x) Mid and SE Kent Council for Voluntary Service – details about
Dover Village Pump Scheme
104 Finance
Audit:
The date of Audit is 1 June.
Pat Hume has
completed the Internal Audit and filled in that section of the Annual
Return to District Audit.
The accounts
were circulated to cllrs. They were approved them and the Statement
of Assurance completed on a motion proposed by Mr Potts, seconded by
Mr Pratt.
The clerk reported
that she had attended a training day at Harrietsham for the AQA qualification.
It was agreed that she should claim for her time spent on training,
shared between Ash and Temple Ewell councils.
Payments approved
on a motion proposed by Mr Pratt, seconded by Mr Gregory:
Employment expenses 1,062.40
Administration 148.23
Dog Warden 28.92
Maintenance and repairs 853.38
Water charges 71.36
VAT 156.66
Receipts:
VAT refund 3,600.01
Balances
Current account 15,924.11
Capital Reserve account 25,106.39
105 Website
The draft minutes of the Annual Parish Meeting are now available online.
106 Development Plan
Nothing to report.
107 Press
release
None
108 Any
Other Business
i) Broadband – it is reported that it is due to be ready for 8th
Sept 2004 and noted that it is in no small way due to the efforts of
Cllr Swingland, for which he should be congratulated.
ii) It was reported that the Karate Club is now due to begin on 24th
May and details were given. Cllrs were asked to spread the word, so
that the necessary number of members could be achieved.
The next meeting will be on Monday 7 June 2004.
